Step 1.1Owner/manager
Create your shop
Shop name · business type · from your approved package
How
- 1Create a shop from your package — Press Create store account under the empty slots, then fill in the shop name and business type
Shop setup (APSX)
First-time setup after your package is approved — shop details, hours, rooms, stock, team, roles and finance
16 steps~45 minwww.app-apsx.com
Contents
The shop owner does this at www.app-apsx.com (Shop settings), top to bottom. Steps marked Optional can be skipped. The in-app Get started checklist ticks each step once it is done; then continue with the clinic guides
1
Get started
Step 1.2Owner/manager
Shop details
Logo · address · phone · tax invoice details
How
- 1Shown on every document — Logo, name, address and phone are printed on receipts, medical certificates and all shop documents
- 2Save when done — After editing, a save bar appears at the bottom — press Save before leaving
Done when: Ticks itself once logo, address and phone are filled in
Step 1.3Owner/manager
Hours / holidays / appointment topics
Used by appointments and doctor schedules
How
- 1Opening hours — Set opening hours and days — appointments can only be booked inside them
- 2Holidays and topics — Add yearly holidays and appointment topics (e.g. follow-up, injection) for staff to pick
Done when: Ticks itself after changing hours or adding a holiday · keeping 09:00–20:00? press "Reviewed"
2
Shop
Step 2.1Owner/manager
Rooms / beds
Exam rooms · service rooms · IPD beds
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Add your first exam room — Press Add Room, name it (e.g. Exam room 1) and pick the room type — rooms appear when opening queues in the clinic system
- 2Have IPD beds? — If you admit patients overnight, add beds to that room here — otherwise skip
Done when: Add at least one room and this step ticks itself
Step 2.2Owner/manager
Departments
Standard departments added · link rooms and warehouses
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Standard departments are ready — Standard departments were copied when the shop was created — rename or remove to match, then press Reviewed above
- 2Add your own — Add departments that are not in the list
Step 2.3Owner/manager
Warehouses
Main warehouse created · add more per your package
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Main warehouse is ready — Medicine and products are deducted from the main warehouse — most shops need only one
- 2Need more warehouses? — Add warehouses and link them to departments (buy extra under Purchase)
Step 2.4Owner/manager
Tags / categories
Customer tags · product categories ("General" included)
How
- 1Group things for search — Tags mark customers (e.g. VIP, allergy); categories group products, courses and checks in reports
Done when: Add at least one tag and this step ticks itself
Step 2.5Owner/manager
Documents
Number prefix · digits · yearly reset
How
- 1Document numbering — Set prefixes and digits for receipts, invoices, queues and HN — defaults work; set before the first document
3
Team & access
Step 3.1Owner/manager
Roles & reports
10 default roles · adjust menus and reports each role sees
How
- 1Default roles are ready — Doctor, nurse, finance etc. come pre-configured — check what each role sees, then press Reviewed
Step 3.2Owner/manager
Invite users
Email invitations · assign roles
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Invite your team — Enter a staff email, pick a role and send — they join from the link in the email
Done when: Invite at least one person and it ticks itself · working alone? skip
4
Finance
Step 4.1Owner/manager
Accounts / payment channels
26 accounts + cash/transfer/card/other created · add your bank account number
How
- 1Payment channels — Fill in your bank and account number on the Transfer channel — it shows when taking payments and on invoices
- 2Add more channels — e.g. a second bank account, shop QR or a separate card terminal
Done when: Ticks itself once a bank account number is set on a payment channel
Step 4.2OptionalOwner/manager
Commission
By sales / payments (optional)
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Commission rates — Set a rate (% or baht), then assign it to staff on the Users page — not used? skip
Step 4.3OptionalOwner/manager
Hand's fee
Per check/course (optional)
1Numbers in the screenshot match the steps · click to enlarge
How
- 1Doctor/staff hand's fee — Create fee items, then link them to checks or courses in the clinic system — not used? skip
Step 4.4OptionalOwner/manager
Points
Points per baht (optional)
How
- 1Customer points — Set how many baht earn a point and how points redeem — not used? skip
Step 4.5OptionalOwner/manager
Course settings
Course expiry counting · lock transfer/edit (optional)
How
- 1Course rules — Choose whether expiry counts from purchase or first use, and whether staff may transfer/edit courses
Step 4.6OptionalOwner/manager
API / Payment / Webhook
Connect external systems (optional)
How
- 1For integrations — Create API keys, online payment settings or webhooks — most shops can skip this
Shop set up — now open the clinic system
Press "Enter system" on your shop account, then start with the My account guide